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Executive Assistant to Joint CEOs and Creative Director
Join a leading, internationally-acclaimed, London-based UK drama production company as Executive Assistant to the founding Joint CEOs and Creative Director. 

In this busy production environment there is never a dull day.

Role overview:

This wonderful opportunity would suit a career EA who is passionate about TV, or an experienced Assistant looking to spend a minimum of 3 years in this exciting role. 


Experience in supporting senior executives is essential. 


Working with a more junior-level assistant to support this incredibly busy team, the role spans all elements of the script-to-screen process and areas of the business.


If you are a positive; collegiate; natural problem-solver who likes to be involved in all areas of the business and thrives in a fast-paced environment, this could be the ideal way to kick off the next decade.


You will assist the CEOs and CD in the day-to-day running of their busy diaries, and to provide them with assistance across all areas of the business as required, including but not limited to, making travel arrangements, drafting email responses and providing summary notes from meetings. Thinking ahead and anticipating their needs with a keen eye for detail.


You will seek to improve ways of working, streamlining and optimising processes across the company and within office management where appropriate.

 

You will act as a key point of contact for external queries and the company as a whole.

 

Key Responsibilities and Outputs

 

Assisting the CEOs and CD:

  • Manage dairies and organise external meetings
  • Responsible for liaising with the Post Production Supervisor in the management of Post Production Schedules
  • Oversee the Team Assistant PA and organise joint workload
  • Organise local, national, and international travel & accommodation, and where necessary long distance trips to LA
  • IT troubleshooting for the CEOs and CD as required
  • Responsible for reconciling company credit cards on a monthly basis for CEOs and CD
  • Availability checking of HoDs and keeping of lists and databases of the same
  • Printing off of all scripts and amendments to ensure that the CEOs and CD always have the latest scripts to hand
  • Keeping production contact lists, schedules as necessary for active productions
  • Organising submission of programmes for Awards and all follow up administration
  • Organising screenings as required
  • Party management as required
  • Answering phones, making teas/coffees, etc. as required, accepting deliveries
  • Covering for the other Assistant’s holidays, lunch breaks, etc.
  • Running effective and timely administrative and filing systems
  • Updating and maintaining key contact lists and databases with pertinent information for the CEOs and Creative Director.
  • Maintaining PR cutting file and related material
  • Website – ensuring the website is kept up to date
  • Social Media – ensuring social media activity is up to date
  • Ad hoc project work.


Required skills, knowledge and experience:

  • Previous experience of working at Executive PA level is essential, ideally within a television environment
  • Must have excellent knowledge of MS Outlook, Word, Excel and PowerPoint
  • Excellent interpersonal skills (Ability to be part of a team, work well with others in an open-plan department and deal politely with visitors from other companies)
  • Professional communication and telephone manner
  • Ability to cope in a very busy environment and to perform in high-pressured situations, to be able to prioritise and cope with several tasks at once – to be calm and level-headed
  • To have demonstrable initiative and quick thinking, but also be able to respond to instruction and have a willingness to do whatever is required
  • Ability to prioritise tasks and work effectively without supervision
  • Excellent attention to detail
  • Excellent time management skills, the ability to prioritise and delegate where appropriate
  • To possess a passion for television and a keen interest in the work produced by the company
  • A flexibility and willingness to get the job done
  • Discretion and integrity are essential.

 

Other expected behaviours:

  • To promote and maintain excellent public relations by dealing efficiently, effectively and politely with all matters that fall within your responsibility
  • To maintain a high level of confidentiality at all times and exercise discretion and good judgement when dealing with confidential matters.

Next Step:

If you are available to interview now and start within a month of accepting the role, please email your CV, covering note or description of what you are looking to do next; availability for interview and start; and contact details for two referees via grapevinejobs ASAP.  


Please include email, phone number and salary expectations.


Due to the volume of applications, if we have not responded within two weeks unfortunately your application has not been successful. 


If you would like to have a general chat about your next challenge; short-term ambitions; long-term goals and how you want to be spending your working hours in future or would like to be considered for inclusion in our database, please email Info@citizenmediarecruitment.com


With the word database and your name in the header. The volume of enquiries are significant and general requests as responded to in chronological order, so please bear with us.