Fitzrovia, London, W1




Vendor Coordinator

Are you a recent graduate with a degree in Translation or similar? 

Would you like to gain experience and build a career in the procurement sector of the localisation industry? 

Reporting to the Vendor Manager, you will be tasked with finding, testing and on-boarding the best suppliers from around the world.

Company context:

VSI is a leading localisation company, offering foreign-language localisation services such as voice-over, dubbing, subtitling, translation and transcreation. 

With our head office in London’s West End and our own dedicated facilities in the world’s major media hubs, we are able to provide world-class services to our prestigious portfolio of clients including brands, broadcasters, production and distribution companies, creative agencies, video game companies, VOD platforms and many more.  

Job overview:

An exciting opportunity has arisen for a recent graduate in Translation or a similar degree, who is keen to acquire experience and build a career in the procurement sector of the localisation industry. 

Reporting to the Vendor Manager, the Vendor Coordinator will be tasked with finding, testing and onboarding the best suppliers from around the world, so we can provide high-quality localisation services to a growing number of clients.


The ideal candidate should have a high standard of written and spoken English, be able to adapt to the changing demands of the fast-paced environment, have excellent attention to detail and communicate effectively with different cultures on a daily basis. 

Duties and responsibilities involve all standard aspects of building, managing and maintaining the company’s resources in an organised and efficient way

Key responsibilities:

  • Supporting the Vendor Manager in the search, selection and recruitment of new vendors, both in the UK and abroad, and ensuring the best resource choices are available for our Production teams
  • Organising vendor testing and test evaluation (coordinating the linguistic and technical checks required, both internal and external), and providing feedback to the vendor in a timely manner
  • Ensuring vendor data is updated in our systems and that all relevant legal documentation is in place
  • Supporting the Production teams in sourcing vendors or additional voice samples for specific projects
  • Developing and maintaining good relationships with external vendors 
  • Negotiating and maintaining competitive terms with external vendors including voice-over artists   
  • Complying with the company’s Quality Management System relating to Vendor Management
  • Providing ad-hoc administrative support to the Vendor Manager and other areas, as required.

Candidate profile:
Essential skills and experience:

  • University degree, preferably in Translation, Audio-visual Translation or related discipline 
  • 1 year's relevant vendor management experience in a translation / localisation environment, an advantage 
  • Experience in interviewing / recruitment, an advantage 
  • Business background and experience in subtitling and voice-over, an advantage   
  • Ability to clearly and accurately plan, record and summarise project information 
  • Excellent written and spoken English with outstanding communication skills
  • Excellent negotiating skills
  • Ability to handle multiple tasks and work well independently, under pressure and in a fast-paced environment 
  • Strong knowledge of standard MS Office programmes.

Desired skills and experience:
  • Excellent organisational, time management and planning skills
  • Excellent problem-solving skills and numeracy
  • Attention to detail and ability to keep accurate records
  • Flexible team player, willing to 'go the extra mile' to get the job done
  • Self-motivated and able to take initiative
  • Proactive, forward thinking and positive attitude
  • Ability to work effectively, both independently as well as part of a team.

What else is on offer?
  • Discounted gym membership 
  • Free fruit every week 
  • Cycle-to-work scheme 
  • Travel Card Loan  
  • 22 days holiday allowance plus public holidays 
  • Regular social and well-being activities.

How to apply:
If you are interested in the role, please send your up-to-date CV along with a covering letter online via grapevinejobs.

Due to the high number of applications for the position, we regret we will only be able to respond to successful applicants. Strictly no agencies.