Rights & Contracts Coordinator

Key responsibilities include:

• Undertaking general administrative duties as needed, such as drafting meeting agendas, action points, correspondence, summaries, and reports, coordinating calendars, invoicing, and frequent liaison with other BFI departments to gather and supply information, document and filing administration and organisation, rights and document research
• Providing support and co-ordination throughout the rights acquisition process by keeping accurate records and always ensuring that outstanding items are pursued and tracking contracts and delivery
• Recording rights information and the terms of contracts on the distribution database as needed, tracking documentation generated by the team through licensing rights, providing support to and liaison with the royalties team and processes as requested
• Liaison with media industry guilds, unions, and performing rights societies, and coordination of payments thereto (such as MCPS) as required.

We are looking for candidates who have:

• Previous administrative experience within a media legal, business affairs, or contract management environment
• Knowledge of film rights contract terminology
• Good communication skills including oral and written
• Excellent organisational skills to be able to deal with large amounts of data
• Demonstrable ability to enter data accurately
• Demonstrable ability to work as part of a team.

A full list of responsibilities and minimum requirements can be found in the job description.

About the BFI

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.

Benefits

• 25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave
• Additional paid time off between Christmas and New Year
• BFI pension scheme with 5% employer contribution
• BFI Childcare Scheme, where we contribute to childcare costs for children up to the age of 14
• Enhanced pay for Maternity & Paternity leave
• Complimentary tickets to BFI Southbank & IMAX screenings and events
• Free BFI Player subscription + discount on BFI DVDs, books, merchandise, and film tickets
• Plus many more, which can be found in our Working at the BFI information pack on our website.

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under-represented groups who meet our minimum requirements.

Depending on the volume of applications, you may be asked to complete a small task or attend a pre-interview screening call to further to assist the hiring team in shortlisting for this role. In this instance, interview dates may be subject to change.

The closing date for applications is 23:59 on Monday 12 January 2026.

First interviews will be held on Monday 19 January 2026.

Second interviews will be held on Friday 23 January 2026.