Executive Assistant

This is a varied and fast‑paced role where you’ll play a key part in keeping the business running smoothly, handling sensitive information with care, and supporting a wide range of day‑to‑day activities across the team.

What you’ll be doing:

• Managing highly sensitive and confidential information with discretion and professionalism
• Preparing for meetings, including documents, presentations, test calls and logistics
• Supporting internal and external events such as screenings, premieres and team activities (some evening or weekend work may be required)
• Managing inboxes and diaries, prioritising urgent matters and adapting quickly to changes
• Coordinating meetings and conference calls, including frequent out‑of‑hours calls with international teams
• Acting as a first point of contact for the Managing Director while maintaining an open and collaborative approach
• Organising travel, accommodation and transportation, ensuring timely and accurate itineraries
• Preparing monthly expense reports and supporting purchase orders and invoices
• Providing project coordination and planning support across the team
• Supporting sales data input and wider team administration
• Assisting with acquisitions, script distribution and feedback coordination
• Organising team and VIP screenings, including print delivery and feedback collation
• Supporting production activity where required, including handling secure file transfers and attending set
• Providing general Executive Assistant and personal support as needed.

What we’re looking for:

Essential experience

• Previous experience supporting senior leaders in an Executive Assistant or similar role
• Experience working collaboratively within a team environment
• Strong organisational skills with the ability to manage multiple priorities
• Confidence using Microsoft Office (Excel, PowerPoint, Outlook and Word)
• Ability to anticipate needs, communicate clearly and adapt calmly to change
• Excellent attention to detail and a reliable approach to meeting deadlines
• Comfortable working independently as well as part of a team
• Professional judgement when working in high‑pressure environments.

Desirable experience

• Exposure to theatrical distribution or the film industry
• Script reading and providing structured feedback
• Experience using financial systems such as SAP
• Familiarity with secure file transfer platforms (e.g. FTP tools)
• A genuine interest in film and content.

How you’ll work:

• You take a proactive and organised approach to your work
• You act with integrity and handle sensitive information responsibly
• You understand priorities and respond with appropriate urgency
• You’re motivated, reliable and committed to supporting others
• You build positive working relationships at all levels.