Team Assistant

Key Responsibilities:

• Provide proactive diary management, meeting coordination, and administrative support for the Operations and Strategy teams
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key deliverables
• Support the coordination of projects by maintaining project plans, trackers, action logs, RAID/RAG logs, and status reports
• Monitor project milestones and deadlines, escalating risks and helping project leads keep delivery on track
• Prepare presentations, reports, governance packs, and other project documentation for senior stakeholders
• Coordinate communication across cross-functional teams, ensuring project updates, actions, and decisions are shared effectively
• Support project governance by maintaining documentation, reporting, and action trackers
• Raise purchase orders, process invoices, track project spend, and support budget administration
• Arrange domestic and international travel in line with company policies
• Maintain team administration, including records, annual leave, and other operational activities
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the successful delivery of business initiatives
• Identify opportunities to improve administrative and project processes and maintain effective team documentation
• Provide flexible support across operational, strategic, and business priority projects as required.

What we are looking for

• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role
• Strong organisational and time management skills, with the ability to manage multiple priorities
• Experience supporting projects through planning, reporting, governance, and documentation
• Excellent written and verbal communication skills with confidence engaging stakeholders at all levels
• Proficient in Microsoft Office (particularly PowerPoint, Excel, Word and Outlook) and project collaboration tools
• Experience managing purchase orders, invoices, and budget tracking
• Ability to coordinate cross-functional teams and maintain accurate project records and reporting
• Knowledge of project management methodologies is desirable
• A proactive, collaborative approach with strong attention to detail and problem-solving skills
• Experience supporting technology, digital, or operational projects is advantageous.