Team Assistant

Steam Motion and Sound is an award-winning film production company servicing theatre, music and live entertainment, with our own post-production facility.

We are looking for a full-time Team Assistant to support our managerial, production and post-production teams. It's a varied role, combining core administration with hands-on support across production and post: on shoots, in file delivery and in managing media.

This is a great opportunity for someone with a passion for the media industry who wants to build a career in production. Ideally, you'll have 1–2 years' working experience.

The role also involves Broadcast TV Admin, which is the trafficking of commercials to air. Full training will be provided.

The Role

Within our organisation you would assist with a range of tasks, including but not limited to:

Office and administration:

• General PA duties to the Company Directors
• Coordinate and maintain diaries, travel and logistical requirements, including booking travel for crew and clients
• Effectively provide professional administration support to the team
• Establish, maintain and develop efficient office and administration systems and processes, to ensure the smooth running of the office at all times
• Office management, including dealing with suppliers and coordinating office maintenance
• Raising purchase orders, entering invoices and coding expenses in our financial software
• Assisting the Bookkeeper with accounts queries
• Assisting with Broadcast TV Admin and Commercial Trafficking.

Production and post-production:

• Attending shoots on an ad-hoc basis, as a Runner
• Managing file transfers to and from clients, suppliers and the team
• Drive management: organising, labelling and tracking media drives and storage
• File exports: discussing file formats and delivery specifications with clients, and briefing the team
• Liaising with clients where your remit requires
• Ad-hoc duties as projects arise and the business demands.

About You

Essential:

• A solid communicator. Your emails and calls are clear, concise and professional, and you're comfortable picking up the phone to clients and suppliers
• Attention to detail and accuracy. You'll be looking after travel bookings and file deliveries for the team, and delivering commercials to broadcasters. The ability to understand processes and workflows, and to maintain attention to detail under pressure, is a must
• A self-starter who takes ownership. You'll see your tasks through, enjoy solving problems and take pride in your work. In a small team, everyone's contribution makes a real difference
• Flexibility. You'll enjoy variety and adapt as new projects come in and the role develops, including occasional shoot days
• Confidence. You'll be comfortable speaking with clients and enjoy building relationships across the team
• Highly organised. You'll love a spreadsheet, take pride in keeping track of tasks and deadlines, and prioritise your workload when demands compete
• Practical booking experience. You'll have booked everything from travel and accommodation to meals, venues and training, and you know how to find the best option at the right price
• Technical competency. As a production company with our own post-production facility, this is essential. You'll be confident using Mac computers, Microsoft Office / Pages / Google suite and Adobe PDF, and comfortable with file sharing and cloud storage. You'll understand, or be able to quickly pick up, new software, including financial software for processing expenses. Most of all, you'll enjoy understanding how technical processes work and learning about post-production workflows, whether you apply that from a production point of view or grow into a more hands-on role.

Ideally:

• Experience in an administrative role, ideally 1–2 years'
• A practical media degree
• A genuine passion for the media industry, and ambition to build a career in production
• Understanding of TV Administrative, including Clearance and Delivery.

Please note, this is an on-site role and you will be required to work in our London Bridge office 5 days a week, with occasional shoot days on location, given with notice.

To apply, please send us your CV and Cover Letter, explaining why you'd like to be part of Steam.